Administrative Assistant 2, College of Nursing and Health Sciences, RN/BSN Completion and BAC/BSN Program

Under minimal supervision from the Director of the RN/ BSN Completion and BAC/ BSN Program, the Administrative Assistant shall coordinate and perform responsible clerical and secretarial duties for the College of Nursing RN/ BSN Completion and BAC/ BSN Program as well as various duties for the Department of Nursing.

Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University's Mission and Catholic and Lasallian higher education.

-While functioning independently, provide daily secretarial support services to the RN/ BSN Completion and BAC/ BSN Program students, the Director(s) of the RN/ BSN Completion and BAC/ BSN Programs
-Answer telephone, email, and written inquiries giving prompt and accurate information to students, faculty/staff and the public in a professional and courteous manner. Take accountability for problem solving within scope of position
-Assist Director of RN/ BSN Completion and BAC/ BSNH Program with preparation and scheduling of courses and formation and updating of cohort schedules. Maintain and update master schedule and current cohort schedules on Blackboard. Distribute schedules to appropriate locations. Coordinate with SGPCE with confirmation/changes. Coordinate AV and IT needs of faculty.
-Remind faculty to submit E-doptions to Lewis University Bookstore via Internet for bookstore orders. Request and distribute desk copies for faculty.
-Coordinate distribution, collection and processing course evaluations for RN/ BSN Completion and BAC/ BSN Programs. Distribute statistical evaluation results to the Chair of the Department of Nursing and Directors of RN/ BSN Completion and BAC/ BSN Program. Coordinate distribution of student exit surveys, compile results and present to Director.
-Maintain and update regularly the RN/ BSN Completion Program Blackboard Course Shell and the information posted. Provide preliminary assistance to students navigating Blackboard as needed.
-Facilitate collection and placement of faculty modules/syllabi on Blackboard prior to the start of each semester.
-Type and edit complex materials, charts, tables, and graphs from rough draft to final form without specific instructions. Be available as a faculty resource for MS Word problem solving.
-Act as a liaison between students and faculty, Program Director, and other university departments disseminating information as needed or requested; update students on current registration, withdrawal and drop procedures. Create and send schedule confirmations to students. Assist students in resolving registration and billing problems.
-Compose narrative letters involving subject matter knowledge and discretion for various facets of the program.
-Coordinate information regarding Excelsior College Exams and provide student information regarding foreign transcript evaluation as needed.
-Process new applications and update RN/ BSN and BAC/ BSN program databases. Coordinate schedule of orientation dates and places with students. Prepare new student files and correspondence. Copy and distribute as necessary. Maintain timeliness and accuracy of files. Purge program documents as per University guidelines.
-Deployment of the College of Nursing Undergraduate department course evaluations to include BAC/ BSN, RN/ BSN.
-Assist with labeling and distribution of mass mailings for RN/ BSN and BAC/ BSN programs. Update/compile information for Inquiry and Orientation packets for program.
-Communicate regularly with Admissions regarding inquiries.
-Function independently as well as under direction. Create /maintain RN/ BSN and BAC/ BSN Program databases. Be familiar with MS Office Suite.
-Complete and distribute contract confirmations for RN/ BSN and BAC/ BSN instructors.
-Maintain, distribute and post cohort master schedule and individual cohort schedules. Maintain and update office cohort schedule boards.
-Prepare and assure processing of Credit by Examination Forms.
-Assemble and distribute first night packets for RN/ BSN Completion and BAC/ BSN as requested
-Maintain and update RN licenses and confidential health data information for students
-Attend and take minutes at RN/ BSN meetings
-Send confirmations for students in RN/ BSN accelerated classes
-Maintain and further develop an effective filing system allowing for immediate access to needed materials.
-Sort and distribute incoming mail and prepare outgoing mail and special mailing projects for pick up, on an as needed basis.
-Copy/duplicate materials as needed.
-Maintain office supplies.
-Assist in special projects and/or activities at the department and the college level.
-Update and maintain marketing materials for the program.
-Attend and take minutes for distribution to the RN/ BSN Completion advisory panel.
-Other related duties as assigned.

A High School diploma and minimum of 3 years prior secretarial experience is required. Must have working knowledge of Microsoft Office Suite.

Full time