Administrative Specialist Sr. (Short Term/Open Until Filled)
 Maricopa Community College district | |
long term disability, tuition reimbursement
| |
 United States, Arizona, Phoenix | |
 April 19, 2024 | |
|
Administrative Specialist Sr. (Short Term/Open Until Filled) Job ID: 319841 Location: South Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $18.56-$24.13/per hour DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us
Campus Statement South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School. Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution. Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices. Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Job Summary South Mountain Community College is hiring a Temporary (One Semester Only) Administrative Specialist Senior for the Communication, Fine Arts, and Social Sciences Division. This individual will have excellent communication skills and independent decision-making abilities. This individual will work with a diverse population of faculty, staff, administrators, students, vendors, and the public. This individual will provide a variety of administrative office support, secretarial support, and/or program coordination activities for the Division Chair, faculty, and students. This individual is also responsible for processing various fiscal transactions, assisting with scheduling, event planning, and coordinating Performing Arts Events for the Division. Multiple online platforms/systems are used daily to accomplish daily department directives. Essential Functions 20% - Coordinates and provides technical assistance on various special and ongoing projects in the Communications, Fine Arts, and Social Sciences Division such as coordinating Performing Arts events and coordinating with marketing to develop promotional materials for events and programs. 20% - Participates in the development, maintenance, and tracking of the divisional budget, travel, and scheduling needs. 20% - Maintains liaison relationships with other administrators, internal and external organizations on behalf of the supervisor and program coordinators. 15% - Performs a wide variety of secretarial and administrative duties including but not limited to screening routine calls and visitors, coordinating inventory and replenishing office and classroom supplies and equipment, providing a variety of information and specialized assistance to faculty, staff, and students specific to the area of assignment. 15% - Maintains filing systems, logs, and records such as course syllabi and programmatic documents; composes correspondence, designs complex documents, researches prices and availability of equipment to be purchased; prepares invoices for departmental services; completes book orders; maintains confidential payroll files and processes related documents; Provides general support by using technological skills and business systems such as FMS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, Live25 reservation system, etc. 10% Perform other duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR High School Diploma/GED and four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. Desired Qualifications A. Experience involving frequent contact with management or external organizations on behalf of the supervisor B. Experience working with administrative personnel (division chairs, deans, managers, etc.) for report preparation, data collection and analysis, and/or coordination of special projects C. Experience monitoring, managing, and tracking a budget in a system similar to Financial Management System (FMS) D. Experience working with on-line systems, such as Student Information Systems (SIS), Learning Management Systems (LMS) such as Canvas, and Blackboard E. Experience with use of scheduling software, schedule development and maintenance of various complex records related to scheduling F. Experience managing sensitive student and employee issues with discretion and privacy G. Experience communicating (oral and written) effectively with diverse groups of students, staff, faculty, industry professionals and community members Special Working Conditions
How to Apply Applicants must submit a cover letter that details how the applicant meets minimum and desired qualifications. Applicants must submit a resume or curriculum vitae. Applications without a cover letter or resume will be incomplete and will not be considered. Please ensure your resume and cover letter provide the following items: Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Provide employment history in a month/year format (e.g.,09/07to10/11) including job title, job duties, and name of employer for each position. Provide three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review: 4/22/2024 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit jeid-c49f85fe7f6fac409b71cd007755f2b8 | |