Finance Accountant
University of California - Santa Barbara | |
United States, California, Santa Barbara | |
April 21, 2024 | |
Payroll Title: Financial Services Analyst 2 Job Code: 004627 Job Open Date: 3/21/24 Application Review Begins: 4/8/24; open until filled Department Code (Name): EAPQ (EDUC ABROAD PROGRAM LOC Q) Percentage of Time: 100% Union Code: 99 - Non-Represented Employee Class (Appointment Type): 2 - Staff (Career) FLSA Status: Non-Exempt Classified Indicator Description (Personnel Program): PSS Salary Grade: Grade 19 Hiring/Budgeted Hourly Range: $27.16 - $30.00/hr. Full Hourly Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $27.16 to $46.70/hr. The budgeted hourly range that the University reasonably expects to pay for this position is $27.16 to $30.00/hr. Work Location: UCEAP Working Days and Hours: M-F; 8am - 5pm Pacific Time or similar schedule Benefits Eligibility: Full Benefits Type of Remote or Hybrid Work Arrangement: Hybrid (both UC & Non-UC locations). Fully remote with on-site presence required for specific meetings/trainings. Special Instructions For full consideration, please include a resume and a cover letter as part of your application. Department Marketing Statement Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary of Job Duties Required Qualifications
Preferred Qualifications
Special Conditions of Employment
Job Functions and Percentages of Time 50% Student Account Management - Oversees business and financial activities of accounts established for UC students participating in UC Education Abroad Programs. Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, as well as billing and collections. Provides both verbal and written customer service to students and Job Standards related to their financial account. Communicates with all UC financial aid offices and other entities to ensure accurate and timely disbursement of funds to students. Generates financial aid journals for processing to the general ledger. Applies independent research to resolve student account fee adjustments or discrepancies. Analyzes and reconciles student account activity to the general ledger on a monthly basis. Creates student program budgets on a semi-annual basis in coordination with various internal and external partners, by gathering information and analyzing relevant program expenses. Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect UCEAP resources. 50% Study Center Responsibilities - Applies, ensures and communicates compliance of UCEAP and UC financial policies and regulations to Study Centers concerning banking, budgeting, accounting and financial reporting. Prepares and reviews all business transactions for Study Center locations. Reviews and analyzes host institutions payments in accordance with contractual agreements between the UC and host institutions, which may include reciprocal agreements. Audits, reconciles and prepares journals for all overseas expenditures for assigned Study Centers to ensure compliance with applicable UCEAP policies and the operating budget. Conducts monthly reconciliations of multiple accounts with the general ledger. Prepares quarterly budget to actual analysis of study center expenditures for Program Director review. Reviews, analyzes and prepares Study Center quarterly funding requests and third-party invoice payments in accordance with the appropriate fiscal year operating budget and program agreements. Originates wire transfers for quarterly funding and invoice payments Assists with fiscal year closing and coordination of year-end balancing and closing reports for UCEAP and Study Center expenses. Other duties and special projects as assigned. Vaccinations Programs - Including SARS-COV-2 (COVID-19) As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs - With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements. For more information, please visit: * UC Santa Barbara COVID-19 Information * University of California Policy on Vaccinations - With Interim Amendments * August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) *Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual. Equal Opportunity/Affirmative Action Statement UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination. Reasonable Accommodations The University of California endeavors to make the UCSB Job site (https://jobs.ucsb.edu) accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. 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