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Executive Director - Financial Systems & Operations

Baltimore City Public Schools
retirement plan
United States, Baltimore
200 East North Avenue (Show on map)
June 07, 2023

Related positions are contingent on board approval.

Responsible for the development, implementation, monitoring, and evaluation of strategies to build world-class financial systems in Baltimore City Public Schools. Analyzes data to evaluate performance of financial units and identifies opportunities for system and process improvement. Provides support for the development of strategic improvement on the finance office in alignment with City Schools' goals and objectives. Will adapt and modernize Baltimore City Schools financial operations to maximize the strengths of its systems and resources while creating a more sustainable and consistent financial infrastructure.

Essential Functions

Core Responsibilities


  • Identifies and prioritizes Finance office issues/risks for projects and programs associated with the Administrative Modernization Project.
  • Directs the analysis and data systems implementation of Finance initiatives related to Kirwan Commission data reporting
  • Directs the development, analysis, and implementation of Finance office standard operating procedures and systems related to the support of those SOPs and processes.
  • Formulates operational plan, measurable objectives, and appropriate time frame for identified Finance strategies associated with systems and processes.
  • Develops project plans, work breakdown structures and schedules required to successfully complete projects on time and within budget constraints.
  • Realigns the Finance office functions (people, process, organization, and technology) to better support organizational goals.

Systems Development

  • Serves as Finance functional lead for the Administration Modernization Project (AMP) to include activities such as:

    • Ensuring that decision criteria and due diligence is applied to proposed solutions and/or project modifications.
    • Partnering with functional leads and subject matter experts to identify, evaluate, and resolve project gaps and critical issues.
    • Managing onboarding and offboarding of City Schools employees joining or transitioning out of the project.
    • Liaising with external partners to ensure ROI, manage internal and external expectations, and resolve potential conflict.
    • Leading and/or attending key internal meetings and workgroups for the AMPto includediscovery, sprints, cross-functional sprints, planning, systems integration testing, and user acceptance testing.

  • Partners with functional leads and subject matter experts to identify, evaluate, and resolve system gaps and critical issues.
  • Participates in planning and/or facilitation of change management activities focused on supporting end-users.

Project Management

  • Develops and executes plans by assigning accountability to appropriate staff, monitoring progress, making appropriate adjustments, and finding solutions to obstacles.
  • Develops and evaluates measurements and metrics to gauge effectiveness of the project activities.
  • Ensures that decision criteria and due diligence is applied to proposed solutions and/or project modifications.
  • Ensures the department has the necessary resources to engage in and complete project activities (people, processes, equipment, etc.).
  • Ensures alignment across project calendar and City Schools' calendar of activities.
  • In conjunction with Change Management, develops an engagement plan for end-users across all phases of the project.
  • Designs strategies, plans, and initiatives that address risks and align efforts to City Schools financial operations.
  • Coordinates implementation of new policies, monitors existing policies, and communicates policy information to appropriate entities.
  • Oversees workforce assessment, workload analysis, and change management projects.


  • Provides advice and counsel to executives and managers on financial systems initiatives.
  • Utilizes data to inform practice, policies, and recommendations to the Chief Financial Officer to improve office development and effectiveness.
  • Maintains knowledge of trends in education through attendance at seminars and workshops.
  • Provides appropriate supervision, mentoring, and professional growth and development opportunities to assigned staff. Such responsibility includes the development and implementation of professional growth plans to include keeping abreast of current developments, literature, and technical sources of information.
  • Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board policies and the professional standards.

Desired Qualifications

  • Bachelor's degree in Business Administration or similar field required.Advanced business-related degree preferred. Degree must be from an accredited college or institution.
  • Five plus years of experience in strategic or project managementtype roles.
  • Experience assessing program strengths and weaknesses, developing metrics, analyzing trends, and delivering reports.
  • Experience documenting processes and identifying and implementing process improvements.
  • Experience managing program content and visibility through communication tools, including SharePoint.
  • Proficient in using MS Office products, including Teams, Excel, Word, and PowerPoint.

Full time or Part time

Full time

Additional Details

Qualified candidates for the above position must submit the following:

  • Completed online application
  • Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
  • Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
  • Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
  • All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
  • All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

  • Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see City Schools' City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups.

For inquiries regarding the nondiscrimination policies, please contact the Equal Employment Opportunity Manager, 200 E. North Avenue, Room 208, Baltimore, MD 21202; 410-396-8542 (phone); 410-396-2955 (fax).

This position is not affiliated with any bargaining unit.

This position is affiliated with the City Retirement Plan.