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Strategic Sourcing Specialist II Research and Education more...
Location:Rochester, NY
Company:Rochester Institute of Technology
First posted:May 04, 2017

Requisition Number:

Staff Job Function:
Purchasing and Procurement


Employment Category:

Detailed Job Description:
Perform a full range of strategic procurement activities providing support and oversight of the university's purchases aligned with research and education activities. Key responsibilities include analysis of spend data ($17 million annual spend), development of strategic sourcing strategies; preparation of pricing trend analysis; and, development of specifications. Maintain formal governance of strategic supplier relationships, ensuring contract compliance and adherence to university procurement policies, procedures and practices.  

  • Based on input from clients campus-wide, university leadership, and analysis of industry trends; develop and maintain a strategic sourcing roadmap for purchases ensuring that opportunities are identified and acted upon.
  • Work with RIT departments and service providers to ensure that the MPS initiative is managed in a cost effective and efficient manner, providing maximum operational efficiency for end users and for the university.
  • Prepare and submit requests for proposal, analyze supplier bids, conduct supplier walk-throughs, and work with clients to make the final selection based on the overall value proposition provided by the supplier.
  • Work with key clients and Office of Legal Affairs to support contract compliance, supplier performance requirements and business terms.
  • Once a buying decision has been made, work with supplier to finalize the contract terms and conditions, including those for Independent Contractors; process requisitions in the Oracle purchasing application aligned with internal controls and university policies.
  • Develop supplier performance measures and monitor supplier quality and conformance with contractual requirements. Continually monitor existing supplier contracts for accuracy of invoiced charges and potential cost savings/efficiencies. Meet with departmental end-users and suppliers regularly to reinforce expectations and maintain good supplier relations.
  • Evaluate and track added value of procurement strategic sourcing outcomes and governance as defined within the Procurement Services Office (PSO) standard metrics.
  • Develop and make recommendations for process improvements that result in greater effectiveness and efficiencies in the procure-to-pay cycle. Ensure that procurement decisions are made with a full-understanding and appreciation of the business process implications for other departments including Accounts Payable and Property Accounting. 
  • Perform duties and responsibilities, including special projects assigned by PSO management, to accomplish tasks necessary for efficient departmental operations

Required Minimum Qualifications:

  • Five to six years relevant experience
  • Experience with the Oracle financial applications or another enterprise-wide system
  • Knowledge of generally accepted accounting principles and the procure-to-pay cycle
  • A high level of proficiency with Microsoft Office Suit
  • Must possess the ability to review and analyze key external trends and influences from a wide range of information used to support the development of sourcing plans.
  • Must possess a strategic university-wide approach for the implementation of standards that represent best sourcing and procurement methods, while adhering to university policies.
  • Critical thinking and negotiating skills are required to execute cost effective, best in class procurement solutions.
  • Prior experience developing market analysis, strategic sourcing and planning, contract development and ongoing supplier governance
  • Must have worked with cross-functional groups, successfully achieving cost saving and productivity goals. Strong analytical, written and verbal communication and presentation skills
  • Ability to work independently, prioritize work demands and pay attention to detail

Required Minimum Education Level:

Additional Details:
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at (see application details) or email your request to (see application details).

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